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| Eligibility: |
You must have completed all requirements for the Bachelor of Science degree by Summer 2008 or by the end of Fall 2008 (if you have been approved by the MIMG department) in order to participate in Commencement. It is your responsibility to ensure that these requirements are met. |
| Tickets: |
Tickets for the MIMG Departmental Ceremony can be reserved at www.my.ucla.edu from April 29–May 14, 2008. From May 19 to June 2 they will be available for pick up from Jessica Lopes at the MIMG Reception desk, 1602 Molecular Sciences Building — NOT at the CTO. There is no charge for the tickets and you may reserve up to 10 (and 2 on the waitlist). |
| Name Card: |
In addition to reserving tickets, you must fill out a name card, save the name card with changes, and email it to bridgetw@microbio.ucla.edu PUT YOUR NAME IN THE SUBJECT OF THE EMAIL. (Adobe Reader 8 will allow you to save changes to the PDF.) At check-in (see below) you will receive an index card with the information that you provided on the PDF. You will hand this card to the person who will read your name. If you do not submit a name card, you will not be able to participate in the ceremony! Name forms must be submitted by Friday, May 30. |
| Guest Seating: |
There will not be a check-in list or assigned seating for your guests. |
| Regalia: |
Caps and Gowns are required. You are responsible for ordering your own regalia through ASUCLA’s Graduation Etc. at Ackerman Union on the A-Level or online at http://www.collegestore.org/ge2/. |
| No Shows: |
If you RSVP that you will attend, but for whatever reason cannot make it, please, please, please, be courteous and notify the MIMG Department as soon as possible. No shows are disruptive to the ceremony. |
| Student Speaker: |
Each year, one of the graduating students represents the class by giving a 5-minute speech during the ceremony. If you are interested in serving as Class Speaker, please email bridgetw@microbio.ucla.edu for an application. |
| Questions: |
Contact Bridget Wolfgang at 310-825-8482, bridgetw@microbio.ucla.edu in 1602B Molecular Sciences Building with any questions, problems, or concerns. |
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| On the Day of the Ceremony: |
| Check In: |
Bachelor of Science degree candidates must arrive at Kerckhoff Patio by 8:00 am. When you arrive, go to the check in table, located at the north end of the patio (see diagram). Here you will receive your name card and be directed to the area in which you will line up.
All undergraduate students will line up on the north end of the patio. There will be two lines of approximately 60 students. Line up will be on a first-come basis—there will be no seating chart, no sign-up sheet, etc. Therefore, if you want to sit with a friend, you must check in together. No exceptions.
Check in ends at 8:40 am!! Students not in line by this time should not expect to participate in the ceremony. |
| Seating: |
In front of the stage, there will be two areas where Bachelor of Science degree candidates will sit during the ceremony: the first section will be on the Grand Salon (South) Side, the second section on the Coffee House (North) Side. See the diagram for clarification. |
| Procession: |
The procession will begin at 9:00 am sharp. The two lines of students (with their name cards!) will enter the patio from their line-up area on the north end of the patio. Each row will walk down the center aisle to fill the rows of seats from the front row to the back. Pay attention! If the row in front of you has filled up, then you need to start to fill the next row of seating.
Please remain standing until the music stops and Dr. J.F. Miller asks you to be seated. |
| Ceremony: |
The ceremony will last 45–50 minutes. There will be brief speeches by Dr. J.F. Miller; the Departmental Honors Advisor, who will introduce those receiving Departmental Honors; and, the student speaker. Candidates will then be called to the podium by name to be recognized. Dr. J.F. Miller will give brief closing remarks. |
| Being Called up to the Podium: |
Beginning with the first row on the South (Grand Salon) side, each row will stand and line up next to the stage as the prior row leaves the stage and is seated. The South side will go up first, followed by the North (Coffee House) side. When your row rises, turn to the outside (left if you are on the South side, right if you’re on the North side) and line up next to the stage. Once the person in front of you has shaken hands with Dr. J.F. Miller, go up the stairs and hand your card to the faculty member there who will read your name. Walk to Dr. J.F. Miller and shake his hand. Exit down the center stairs and walk down the aisle back to your row and seat. Do not walk all the way across the stage and go down the other side. This will also be explained on the day of the ceremony. |
| Recession: |
After Dr. J.F. Miller has made his closing remarks, the music will begin. All rise. You will leave in the SAME order as the procession: candidates will proceed down the center aisle, beginning with the first row on each side and ending with the last row on the North side. |
| Reception & Certificate Pick-Up: |
The department will host a reception on the back half of the patio following the ceremony. You may return to the check-in table at this time to pick up your certificate (this is not your diploma). |
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